Here's the deal:
Outline Interiors is looking for an enthusiastic, and self-driven Project Coordinator to join and support our talented team of designers! We like to think that “we make it pretty, but you make it happen”. As our first Project Coordinator, you are imperative to the success and smooth execution of our projects, and the satisfaction of our Clients. This is a rare opportunity to be at the forefront of a rapidly growing interior design firm with room to grow in the same role or to transition to the design side. If you have 1-2 years of experience in our industry or are looking to break into the exciting world of interior design in a highly supportive environment, we’d love to hear from you!
Things you’ll work on:
Assist Designers with creation of Client presentations, renderings, and budgets
Obtain firm vendor estimates to create Client proposal packages
Coordinate order placement for approved goods; attention to detail, persistence, and patience is critical to be successful in this role.
Relentlessly track down missing or delayed orders always ensuring our Clients receive their goods on time
Manage any issues with damaged deliveries keeping our Clients’ interests first in every interaction
Enter billable hours and reimbursable expenses into our accounting software each week
Maintain Materials Library and return vendor samples
Manage client inventory at storage facility
Assist Designers at site visits, measures, vendor visits, and sourcing outings
Assist in maintaining Client database, and scheduling Client appointments
Assist Designers with Social media, and Marketing packages and materials
Assist Designers on site overseeing project installations
Maintain and Order office supplies
Maintain Office cleanliness
A Team Player: You contribute, listen, and are always seeking opportunities to help those around you. You have a contagious personality and live your life treating everyone you meet with loads of dignity and respect. This is a true team environment – we are looking for someone who is always willing to lend a hand (like, literally), and relishes in the satisfaction of staying on top of all the behind-the-scenes work that keeps our firm ticking.
Relentless: Nothing excites you more than keeping your to-do list crossed off each day. When it comes to tracking things down, you do so with persistent vigor. You don’t just follow up by email, you call, text and even show up in person when you have to! When it comes to holding vendors accountable for late, missing, or damaged shipments you have an uncanny ability to work with people and reconcile the situation with grace, but sometimes pull out your “velvet hammer” when called for.
Detail Oriented: Your friends and family probably call you a “perfectionist” and would describe you as reliable, organized, and never missing a beat. You have a true love for organization, orderly detail, and always operate under the motto “measure twice, cut once”. Our work is very dependent upon accurate notes, measurements, and data entry for order placements and deliveries.
A Contributor: You get joy from making contributions and significantly impacting the firm and those around you. You know that creating a beautiful, glamorous space sometimes isn’t always a beautiful, glamorous process – and that’s okay! Simply put - you work hard, get things done and love doing what you do with a smile.
Driven and Self-Motivated: You are open and willing to receive direction and are able to run with that to complete your given tasks. You don’t require hand-holding or micro-managing (because ain’t nobody got time for that). You are motivated to do your job to the best of your ability and go above and beyond when needed.
Ok… so yes, we do have some boring resume requirements…
1-2 years of experience at a professional interior design, showroom, or other role in the industry (design industry experience helpful, but not required)
Incredible attention to detail and organization skills
Strong Microsoft Office skills
Professional written and verbal communication skills (both with Vendors and Clients)
Excels at multi-tasking, prioritizing, and managing multiple projects simultaneously
Must be a team player and willing to chip in when needed
Ability to express your ideas clearly, while also being able to take direction and feedback
...And Major KUDOS if you have these skills as well!
Auto CAD skills (additional drafting and rendering abilities is a +)
Experience with Studio Webware or other Interior Design accounting software
Strong Adobe Photoshop skills
Strong Visual / Graphic designs skills
Strong Blogging and Copywriting skills
Knowledge of Trade resources
Experience with social media marketing
Experience with email marketing and sales tools
The fun stuff… this is our passion… we love to take care of our people!
A festive and supportive culture that lives and breathes the motto “work hard, play hard”
Annual year-end bonus structure tied to individual and company performance
Insurance coverage contribution from day one
Top tier laptop, wireless mouse, wireless keyboard, and a massive monitor
Unique opportunity to be a part of a growing interior design firm
Lots of room for growth and career upside!
Lots of Happy Hours/dinners with design reps/vendors, and Team Movie Days (duh!)
About Outline Interiors:
Founded in 2014, Outline Interiors is a full-service design firm based in Chicago. Its founder and principal designer, Laura Tribbett, has over 12 years of experience in the high-end residential design industry (both in New York City and Chicago, combined) at top design and architectural firms in the country including David Easton Inc, Thom Filicia Inc, and Branca Inc and Thomas Juul-Hansen. She has been privileged to work on design projects of all scales over the world. Founding Outline Interiors came with the awesome opportunity to create the ideal office culture. Laura truly believes there’s no better way to operate than to work hard / play hard, while treating everyone (co-workers, clients, vendors, installers) with the utmost respect. She is passionate about cultivating that vibe with the right people. Laura loves to surround herself with hardworking, interesting teammates, cool plants, tons of snacks and endless Spindrift, and just dive into design. Come join us and see your hard work result in a tangible finished product that shapes the way people live.